Privacy policy for job applications

We are very pleased that you wish to apply for a position with us. The following statement is intended to explain what use we make of your personal data in the context of your application and to provide other relevant information. Please also refer to our general data protection rules for our website.

1. Who is responsible for the processing of your personal data?

For the Lauchheim hiring office, the responsible entity or controller as defined in the EU Genera Data Protection Regulation ("GDPR") is:

For all other hiring offices, the controller as defined in the GDPR is:

In what follows "we", "us" etc. refer both to SUMITOMO ELECTRIC Hartmetall GmbH and to SUMITOMO ELECTRIC Hartmetallfabrik GmbH.

2. For what purposes and on what legal basis do we process personal data?

We process personal data about you for the purpose of your application for a formal employment relationship where this is necessary for the decision as to whether to establish an employment relationship with us. The legal basis here is section 26 BDSG (German data protection act), subsection (1) in conjunction with (8) sentence 2.

We may also process personal data concerning you where this is necessary for defence against legal claims asserted against us in connection with the application process. The legal basis in this case is article 6 (1) letter f GDPR, and the legitimate interest is, for example, the obligation to provide evidence in proceedings under the German general act on equal treatment (AGG).

Where an employment relationship has been established between you and us, we may, under section 26 (1) BDSG, further process the personal data already received from you, for the purposes of the employment relationship, if this is necessary for the performance or end of the employment relationship or for the exercise of the rights and the fulfillment of the obligations of the body representing the interests of the employees on the basis of a statute or a wage agreement or a labour-management or service agreement (collective agreement).

3. Which categories of personal data do we process?

We process data which are connected with your job application. Such data may include general data on your person (name, address and contact data), information on your professional qualifications and education, information on further vocational training or other information which you provide to us in connection with your application. We may also process professional information which you make available to the general public, for example, a profile on the professional social media networks.

4. In which categories are the recipients of your data?

Application via email:

In the case of electronic application procedures via email, your data are forwarded to the heads of departments inside the company who have (shared) responsibility for deciding on your application. The members of our staff who are involved in the application process are specifically trained and are expressly obliged to maintain confidentiality, and they are instructed not to reproduce your application. Furthermore, the data are forwarded to the department heads in a manner which rules out any copying and long-term storage or archiving.

Applications in paper form:

In the case of application procedures in paper form (hard copies), your data are forwarded to the heads of departments inside the company who have (shared) responsibility for deciding on your application. This may make it necessary for your application documents or parts thereof to be copied. The members of our staff who are involved in the application process are specifically trained and are expressly obliged to maintain confidentiality, and they are instructed not to further reproduce your application. In fulfillment of the obligation to produce supporting documents, we will retain your application for the period specified in section 6, below. Thereafter, any existing copies of your application documents will be destroyed with full data security (by shredder). Your original documents will be returned to you in discharge of our obligations.

We may pass on your personal data to companies affiliated to us provided this is permissible in terms of the purposes and legal bases set forth in section 2. Furthermore, personal data are processed on our behalf on the basis of contracts as provided for in article 28 of GDPR, in particular by host providers or providers of applicant management systems.

5. Is it intended to transfer personal data to a third country?

It is not intended to transfer personal data to a third country.

6. How long are your data stored?

We store your personal data for the length of time that is necessary to decide on your application. Where no employment relationship is established between you and us, we may continue to store data for a longer period if this is necessary for defence against possible claims at law. In this case, the application documents are erased three months after notification of the decision not to hire, except where legal disputes make a longer period of storage necessary.

7. Data protection officer

You may consult our data protection officer in connection with all questions related to the processing of your personal data and the upholding of your rights as laid down in the GDPR. The officer can be contacted as follows:

For all other hiring offices please contact:

For the Lauchheim hiring office please contact:

8. What rights do you have?

As an applicant you have, depending on the situation in the individual case, the following data protection rights, for the exercise of which you may at any time contact us, or our data protection officer for the particular hiring office, using the data given in sections 1 and 7, above:

a) Information

You have the right to obtain information on your personal data processed in or for our company and to require access to your personal data and/or copies of such data. This includes information on the purpose of use, the category of the data used, their recipients and persons with authorised access and, where possible, the planned duration of the data storage or, if this is not possible, the criteria for determining such duration.

b) Rectification, erasure or restriction of processing

You have the right to require us to rectify, without delay, incorrect personal data concerning you. With due consideration for the purposes of the processing, you have the right to require incomplete personal data to be completed - including by way of providing a supplementary statement.

c) Right to object

Where the processing of personal data concerning you is based on letter f of article 6 (1) GDPR, you have the right to object at any time to the processing of those data, on grounds relating to your particular situation. We will then no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or unless the processing is for the establishment, exercise or defence of legal claims.

d) Right of withdrawal

Where the processing is based on consent, you have the right to withdraw the consent at any time: the consent-based processing done before consent is withdrawn continues to be lawful. For this purpose you may at any time contact us or our data protection officer for the particular hiring office, using the data supplied above.

e) Right to erasure

You have the right to require us to erase personal data concerning you without delay, and we are obliged to erase personal data without delay where one of the following grounds applies:

- The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.

- You object to the processing pursuant to section 8 letter c) and there are no overriding legitimate grounds for the processing.

- The personal data have been unlawfully processed.

- The personal data have to be erased for compliance with a legal obligation in Union or Member State law to which we are subject.

This does not apply where the processing is necessary:

- for compliance with a legal obligation which requires processing by Union or Member State law to which we are subject;

- for the establishment, exercise or defence of legal claims.

f) Right to lodge a complaint with a supervisory authority

You have the rightto lodge a complaint with a supervisory authority if you consider that the processing by us of your personal data is an infringement of the GDPR. The supervisory authority responsible for us is:

For matters concerning the Lauchheim plant (Baden-Württemberg):

Landesbeauftragte fuer Datenschutz und Informationsfreiheit Baden-Württemberg

Postfach 102932

70025 Stuttgart

Tel.: 0711/615541-0

Email: poststelle@lfdi.bw.de

For all other locations:

DüsseldorfLandesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen

Postfach 200444

40102 Düsseldorf

Tel: 0211/384240

Email: poststelle@ldi.nrw.de